.Perspectives Grid v2023.1

Summary

The User Management Perspectives grid allows Users with Admin privileges to access the Perspectives of other Users and either delete them or copy them to other User's accounts. This can help the onboarding of new PCR-360 Users by immediately setting up useful Perspectives other Users with similar roles use on that new User's account.

The most important details displayed by this grid include:

1. The Perspective's Type
2. The Perspective's Name
3. If the Perspective is a Default
4. If the Perspective is Shared
5. The User ID of the Perspective's owner
6. The Perspective's Owner's Roles
7. The Frequency of Reports run using that Perspective
8. The Next Run Date for the next Report run using that Perspective

Other details displayed by this grid are:

• The Identifier for the Perspective as saved within the Database
• The Perspective's Last Modified Date
• Who the Perspective was last Modified By
• The SQL filter Value used on the Perspective
  • This item is hidden by default but can be displayed if a User desires.

Admin Default Perspectives

These Perspectives override the original default layout. They allow Admins to customize what all Users will see when viewing Grids. These do not override a User's default Perspective and can be created by visiting the desired Grid, and checking the Admin Default box when creating a new Perspective. 

These Perspectives will have a blank User ID in the Perspective's Grid indicating they apply to all Users.

Managing Admin Default Roles

When an Admin Default Perspective is selected in the grid, the button becomes active. Clicking this button will open the Manage Perspective Roles form.

From this form, the User can adjust which Roles the Admin Default applies to for the selected Perspective. If no Roles are selected for the Perspective, the Perspective will apply to all Users.

There can be only one Admin Default Perspective per grid unless Roles are assigned to the different Perspectives. PCR-360 will limit each Role to only being able to be assigned to one Admin Default Perspective for a grid.

PCR-360 will remove a Role from the list of available Roles on the form if that Role is in use on a different Perspective from that same grid.

If all Roles are removed from a Perspective, the Perspective is not deleted but becomes a generic Admin Default that applies to all Users. If multiple perspectives are without Roles, an error will occur when saving.

The Priority field is available for Perspectives with Roles assigned. The Priority with the largest value will be the Perspective that loads. However, all Perspectives with Roles that match a User's Roles will be available. A Priority is not required but is useful when Users have multiple Roles that might match multiple Perspectives. By setting a specific Perspective to have a higher Priority based on the importance of a Perspective for a given Role, your Organization can ensure a User always sees the Perspectives they need the most frequently, even when they have multiple Roles within your Organization.

Copying a Perspective

Only one Perspective can be copied at a time but can be copied to multiple Users simultaneously.

1. Select the desired Perspective to be copied from the grid
2. Click the button
3. Select the desired Users to copy the Perspective to
   
4. Click the button.

Deleting a Perspective

One or more Perspectives can be deleted at a time.

1. Select the desired Perspective(s) to be deleted
2. Click the button
3. Click Delete Selected from the confirmation dialogue
   

Note: When a Perspective is deleted, the Grid will not be updated until one of the following occurs:

• The page is refreshed
• A new Perspective is created
• An existing Perspective is updated

  When an Admin deletes a Perspective, due to User Perspectives being saved in sessions, Users may still see deleted Perspectives in their Perspective lists. These lists are updated when one of the following occurs:

• The User logs out and back in
• A new Perspective is created
• An existing Perspective is updated

Scheduling a Report

Admins can choose to schedule a Report based on a Grid Persetective from the Perspectives Grid

Schedule a Report

1. From the Perspective Grid's toolbar, click the button.
2. Set the schedule on the form:
   
3. Once the Report is scheduled, click the  button on the form.
4. The schdule details will be added to the Perspectives Grid.

Stop a Scheduled Report

1. From the Perspective Grid's toolbar, click the button, for a Perspective with a Scheduled Report.
2. Click the  button, to stop the Report.
   
3. The schdule details will be removed from the Perspectives Grid.