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When the BILL_ENABLE_INVOICES config option is enabled, the Bill process generates INVOICES records. One Invoice is generated for each GLA in the Bill. Invoices are generated with a Pending status. This process creates an incremented Invoice number for each GLA in the Bill. All billing transactions in each Invoice are linked back to the generated Invoice.
Bill Approval
After a Bill is generated, it has a status of Complete. It can be Approved by clicking the 'Approve/Unapprove' button on the Bills grid. Approving the Bill allows it to be seen on CustomerCenter. Additionally, the Approval process updates all the Invoices generated on that Bill from status Pending to Billed. Once Approved, the Bill can be Unapproved to remove it from CustomerCenter. However, this DOES NOT change the Billed Invoices back to Pending.
In addition to setting the Billed status on all the Invoices, the Approval process sets the specified date as Invoice Date on every Invoice. The Due Date is also set using the BILL_INVOICE_DUEDAYS config option. This option specifies the number of days after the Invoice Date that each Invoice is Due. The default setting for this config option is 30 days.
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Bill Deletion
Once Approved, a Bill can still be deleted which removes all Invoices associated with the Bill. However, only Pending or Billed Invoices can be deleted. Once any Invoice associated with a Bill has been Paid (Paid in Full or Partially Paid), they cannot be deleted, and the Bill that generated them cannot be deleted.
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