Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

This Import will allow the User to add or update Charges on Services for Billing. In order to add a charge to a Service, the '"Billable'" flag of the Service must already be set.
By default, this import will always Add new charges, not Update existing charges. Care should be taken, as this can create duplicate charges. There is an optional UPDATE Flag that can be set to force the import to do Updates instead of Adds.
The import cannot delete existing charges, but it can set an existing MRC charge Stop Date to end the charge.

...

For updates, the import needs to find the charges to update. At a minimum, the Service ID, Charge Catalog, and Charge Type must be provided. Optionally the Start Date, Override Amount, and Quantity can be provided. If the values provided match more than one charge, then all of those that match will be updated. Alternatively, the Service Charge RECID can be provided, and this will override all other key values to find the exact Service Charge to update.

...

Required

Datatype is String.

The provided value Allowed values can be formatted, unformatted, or it can be a Service Alias value.

...

Conditionally Required (unless Charge Catalog Full Name is provided instead)

Datatype is String.

The default Default value is ' blank'.

The Charge Catalog Name expects just the name, and will only work if the name is unique in the whole catalog.

...

Conditionally Required (unless Charge Catalog Name is provided instead)

Datatype is Hierarchical String.

The default Default value is ' blank'.

This is the full hierarchical path of the Charge Catalog.

...

If a value is provided the Import will limit the Service ID Search to Services of that type.

Permitted Allowed values are from the SERVICE_TYPE List Values.

All Service Types are valid for Service Charge Imports.

Bill Date

Datatype is Date.

Default value is "today's date".

This can come from a mapping or the Import File selection form. Mapping takes precedence.

The Bill Date can come from a mapping or from the import file selection form. Mapping takes precedence.The default value is today's date.

This is the transaction date for NRCs or Start Date for MRCs

...

This will override the Charge Catalog Description for Billing.

Expense GLA

Datatype is Hierarchical String.

Override Amount

Datatype is Number.

...

Datatype is Date.

Default value is ' blank'.

Used for MRCs only.

NRCs ignore this field.

...

Datatype is Number.

Default value is ' blank'.

If you map the New Override Amount and provide a blank value, then any existing Override Amount on the charge will be removed.

...

Datatype is Number

Default value is ' blank'.

Used for UPDATE only.

RECID

Datatype is Number.

Default value is ' blank'.

This is used only as a lookup key for Charge Updates.

...

Datatype is Boolean.

Default Value value is False"false".

Permitted ValuesAllowed values: 1, Yes, and True sets the Prorate flag to True [1].

...

Datatype is Number.

Default value is ' blank'.

This is used to specify the Service Record for Services that have a blank Service ID. If this is provided, the provided value must be a valid existing service RECID. If it is not, it will cause an error. The only Service Type permitted to have blank Service IDs is Other Services .

...

Flags / Conditional Logic

SERVICE_CHARGE_TYPE:

Datatype is String

Default value is ' blank'.

This flag is only needed if there are multiple Charges with the same Names that have the different types.

If this is set, it must be set to the code of one of the CHARGE_TYPE List Values from the List Values grid.

The only allowed Allowed values are the System Use Values: MONTHLY_RECURRING, NONRECURRING, QUARTERLY, SEMI_ANNUAL, and ANNUAL_RECURRING.

SERVICE_ALIAS_SEARCH:

Datatype is String

Default value is "First".

The provided Service ID value might match a Service ID, and also match an Alias value of a different Service ID. This flag tells the import which result to use. You can set the flag to one of these 3 values:

'"First' " The Alias value will be used first.

'"Last' " The Alias value will be used last.

'"None' " The Alias value will not be used at all.

UPDATE:

Data type Datatype is Boolean.

Default value is False"false.Permitted Values: "

Allowed values are 1, Yes, and True will turn on this flag.  All other values are false.

If set, this import will UPDATE existing records. If the import cannot find an existing record to UPDATE, it will error.

EFFECTIVE_DATE:

Data type Datatype is String.

Default Value value is "TODAY".

Allowed values are "BACKDATE" and "TODAY".

This flag is used to determine the date that an updated charge will stop and restart.

Alternate Recurring Charges (Quarterly, Semi-Annual, and Annual), when updated, will always use BACKDATE as the Effective Date.

...

If an existing Monthly Recurring Charge has been billed, then Updating the GLA, Amount, Quantity, or Prorate Flag, will stop the existing Charge and create a new Charge with the appropriate changes. The date of this stop and start is determined by the Effective Date flag. If this is set to '"TODAY'", then it will stop the existing charge with yesterday's date, and start the new charge with today's date. If it is set to '"BACKDATE'", then it will use the date that the existing charge has been billed through.

...