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Defaults to Pending for new records. New records must be Pending. Pending an can update to Open, and Open can update to Closed.

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The Attn fields let you specify a Vendor Contact. The value must be an existing Contact that has the Vendor flag Contact Type and is listed as a Contact on the Vendor record.

Vendor Order Number

Datatype is String


Note: The following fields relate to the Purchase Order Equipment grid content

Action

Datatype is String

Required for any operations on the Purchase Order Equipment

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The number of Units in each Quantity.

Please read this article, if you don't know whether Quantity or Units should be used.

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Only used for the Receive Action.

Let's Lets the User set the Equipment ID during a Receive. Will cause an error if a duplicate value is being created.

This value can only be used if the Quantity is 1. If the Quantity is greater than 1, then a value here will cause an error.

Received Asset Tag

Datatype is String

Only used for the Receive Action.

Let's Lets the User set the Asset Tag during a Receive. Will cause an error if a duplicate value is being created.

This value can only be used if the Quantity is 1. If the Quantity is greater than 1, then a value here will cause an error.

Received MAC Address

Datatype is String

Only used for the Receive Action.

Let's Lets the User set the MAC Address during a Receive. Will cause an error if a duplicate value is being created.

This value can only be used if the Quantity is 1. If the Quantity is greater than 1, then a value here will cause an error.

Received Serial Number

Datatype is String

Only used for the Receive Action.

Let's Lets the User set the Serial Number during a Receive.

This value can only be used if the Quantity is 1. If the Quantity is greater than 1, then a value here will cause an error.

Errors

Purchase Order Errors

A blank value was provided, for a field with a required value

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  • "Error : Missing Required Warehouse for New Purchase Order"
  • "Error : Missing Required Vendor for New Purchase Order"
The value provided is not acceptable for the record type being created
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  • "Error : No previously successful save for PREVIOUS keyword"
  • "Error : Invalid PO Number"
  • "Error : Provided Warehouse Location "<WAREHOUSE>" does not have the Warehouse flag set"
  • "Error : The Warehouse may not be Updated on an existing PO"
  • "Error : The Vendor may not be Updated on an existing PO"
  • "Error : The supplied Attn Contact is not on this Vendor"
  • "Error : Status must be "Pending" for new Purchase Orders"
  • "Error : This PO is Closed. No updates are allowed"
  • "Error : Pending Status can only update to Open"
  • "Error : Open Status can only update to Closed"
  • "Error : This order cannot be opened. No equipment has been added."
  • "Error : There are still <PENDING_COUNT> items pending. The order cannot be closed."
System was unable to save the record
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  • "Error : Failed to save Purchase Order <PO_NUMBER>; <errorMessage>"
Purchase Order Equipment Errors
A blank value was provided, for a field with a required value
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  • "Error : Missing Equipment Action Flag"
  • "Error : Missing Equipment Catalog for <ACTION> action"
  • "Error : Missing Quantity for <ACTION> action"
  • "Error : Missing Units for <ACTION> action"
  • "Error : Missing Price for <ACTION> action"
The value provided is not acceptable for the record type being created
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  • "Error : Invalid Equipment Action "<ACTION>"
  • "Error : Equipment action <ACTION> is not allowed with this PO Status"
  • "Error : Invalid Ordered Date "<ORDERED_DATE>"";
  • "Error : Invalid Cancelled Date "<CANCELLED_DATE>"";
  • "Error : Invalid Received Date "<RECEIVED_DATE>"";
  • "Error : MAC Address "<MAC_ADDRESS>" is not in a valid format."
  • "Error : Multiple matching Equipment for <ACTION> action. You need to specify a Lookup Price or Lookup Units"
  • "Error : No matching Equipment for <ACTION> action"
  • "Error : Provided Recv Warehouse Location "<RECV_WAREHOUSE>" does not have the Warehouse flag set"
  • "Error : The supplied Equipment Catalog is not available from this Vendor"
  • "Error : Quantity is not allowed to be less than zero' . " for <ACTION> action"
  • "Error : Units are provided for a Non-Units Equipment"
  • "Error : Price per Unit is provided for a Non-Units Equipment"
  • "Error : Provided Price per Unit does not agree with provided Price per Quantity"
  • "Error : The Cancel Date is provided, but this is not a Cancel action"
  • "Error : The Cancel Quantity is Zero"
  • "Error : The Cancel Quantity is greater than the Pending Quantity"
  • "Error : There are values present meant for the Receive action, but this is not a Receive action"
  • "Error : You can only specify an Equipment ID, Asset Tag, Serial Number, or MAC Address if the Equipment Catalog is an Asset or Cabling type';
  • "Error : You can only specify an Equipment ID, Asset Tag, Serial Number, or MAC Address if the Quantity is 1 or -1';
  • "Error : This Receive would create a duplicate Equipment';
System was unable to save the record
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  • "Error : Failed to <ACTION> Purchase Order Equipment; <errorMessage>"