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Expense Management allows the User to manage Vendor Invoices and provides mechanisms for Invoice Reconciliation. This feature allows the User to verify Vendor Invoices and feeds. Expense Management provides a text and graphical history of Vendor Invoices. Users have the ability to see changes month to month invoices and also view reports on charges and discrepancies.
Note: Expense Management is designed to help the User manage their carrier bills and charges. These charges are separate from other charges within PCR-360 and do not appear on the bills.
Expense Management involves using the Import File process to import Vendor Invoices.
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From the Import File Format form, click the button to open the Add New Import File Record Format Form. From the Record Format tab, choose Record Type 'Vendor Charges Audit'. Enter the Service Catalog Type. This value is Required. The Threshold Percent, Threshold Amount, and Threshold Status Days are values used in comparing imported cost to expected cost. These thresholds are the allowed deviation of the input cost compared to the expected cost.
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To add additional Expected Charge Code, click the button. Multiple Charge Codes may be added for each Service Catalog Type. The Amount entered will be used for comparison with the Charge on the imported file.
- Ignore flag is used to suppress warnings for the specified charge code and excluded from the Aggregate Report.
- Optional flag is used to suppress the Expected Charge Not Found warning for the specified charge code while still checking the other Amount Thresholds.
- Allow Dups flag is used to suppress warnings for duplicate charge codes.
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Navigate to Admin>Imports/Exports>Import Files>Import Files. From the Grid, click the files button. From the Import File Upload form, select the Import File Format, then click the
button. The User is then prompted to select the appropriate file to be imported from their disk.
Fields
Service Identifier
Required
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Invoice Amount
Datatype is Decimal
If blank, Amount validations will be skipped.
Reports
PCR-360 offers two ways to verify Vendor Invoices: The Audit Report and Aggregate Reports.
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