Purchase Order

Equipment

The 'Equipment' tab allows the User to manage all Equipment on a given Purchase Order.

There are three statuses of a Return Order; Pending, Open, and Closed.

Purchase Orders

The Purchase Order screen allows the User to create and manage Inventory. Purchase Orders require a Vendor and a Warehouse, Equipment from the Warehouse can then be added to the Purchase Order. The Purchase Order number can be configured with the ALLOW_CUSTOM_PO_NUMBER

The Basics

• Required Fields:
  • Status - The status of the Purchase Order will allow Inventory Managers to sort Purchase Orders more easily. The Workflow Rules will give the User some more insight into how the Statuses control the Purchase Order process.
    • Pending - The Pending status is meant to be used when you are building a Purchase Order, but before you have sent it to the Vendor. This status allows for internal processes like approvals from internal organizational business practices to go through. If the Purchase Order or Equipment on it is declined at any point before the Purchase Order is sent to the Vendor, they can be edited by the Inventory Manager.
    • Open - The Open status is meant to be used once the Purchase Order has been sent to a Vendor and you are waiting on the Equipment to be shipped. Once the Equipment is received it can be brought into Inventory from the Purchase Order.
    • Closed - The Closed status can only be set once all the Inventory is received on the Purchase Order. This status lets Users know that the Purchase Order has been addressed and all the Inventory is received.
  • Created Date - The Created Date field will let Users know when the Purchase Order is created.
  • Warehouse - The Warehouse field will auto populate with the Master Default Warehouse . Once the Purchase Order is created this field becomes read only.
  • Vendor - The Vendor is required because the Purchase Order will be limited to only valid Equipment Catalogs associated with the Vendor.

Purchase Order video

Introduction to the basics of Purchase Orders.

Adding a new Purchase Order

To create a new Purchase Order click the Add button  on the grid. When the Purchase Order form opens, select the Warehouse where the ordered Equipment will be located and select the Vendor. Before you can continue with adding Equipment, you must save the new Purchase Order to allow the Equipment to grid know which Vendor you've chosen and can show you the correct list of Equipment for that Vendor.

Purchase Order tabs

On the Purchase Order are the following tabs: Equipment , Activity/Remarks and Attachments.