Generating a Bill

How to Generate a Bill

Go to Admin > Billing > Bill Generation

In the grid, all previous bill runs are listed. To generate a new bill:

1. Click the  button 

2. The Start Date defaults to the first day of the previous month. To change the Start Date, a date may be manually entered. The End Date will default to one month from the Start Date.

3. There are two types of bills that can be run.

   1. A Test Bill to preview the bill. To run a Test Bill, click the  button.

   2. To run the standard bill, click the  button.

4. Click Yes on the Generate Bill Confirmation dialog.

5. A dialog message displays when bill starts. When complete, an indicator appears in the lower right-hand corner of the browser window, and a message is received in the Messages section of the Home Page.
   
   

   Open

   

   Bill Generated Message Notification example

6. Once the bill is completed, the billing detail can be looked at in grid form on Admin > Billing > View/Report > Bill Details or go to Admin > Billing > View/Report > View Bill (or View Test Bill) to see a formatted bill. The View Bill pages allow the bill to be seen by Charge Account, Billing Group, or Owner. For each method of viewing, there is an area at the top of the grid to select different pieces of the bill. When the section is chosen, drill down on each section marked with a right arrow (  ) to see more detail. When done, collapse that section by clicking the down arrow ().

7. When billing errors are indicated on the bill completed message, find them at Admin > Billing > View/Report > Call Detail Errors (go to Advanced Search and set the Status to Billing Error).

8. If a bill needs to be re-run, select the Bill Date Range entry in the grid and then click the button and click the  button on the confirmation dialog. A message is displayed on the home page when the process is completed.

9. When the bill is ready, click on  button to e-mail each Coordinator their bill.