.Inventory - Expense GLAs v2019.2

Expense GLAs

This tab is of particular importance to the User organization's financial team in that it allows Users to set GLAs for new Equipment and edit those of existing Equipment.

To set a Default GLA for Equipment, click the Search Icon in the 'Set Default GLA' field (see above) and select a GLA from the list. This field will add the selected GLA at 100% and will replace any 'Default' type existing GLAs in the grid above.

Managing GLA Entries

Users can also specify GLAs by clicking the 'Manage Entries'  button located on the 'Expense GLAs' tab. This will open the new 'Add New Expense GLA' form which has been simplified to a data entry table.

From this new form, the User can set a single GLA or Multiple GLAs quickly and without having to re-open the form multiple times unlike in previous versions. There are three fields that can be edited on the table whether the User is Adding a Single GLA or Multiple GLAs.

1. Expense Type - This drop down allows the User to select the Expense Type of the GLA.
   

1. GLA - This picker allows the User to select the GLA to associate with the Expense Type.
   

1. Percent - The number selector allows the User to specify the percent of the Expense Type to apply to the GLA.
   
   The first row of the table is added to the 'Add New Expense GLA' form by default. The User only needs to select the 'Expense Type', 'GLA', and 'Percent' and click the 'Save' button. 

Single GLA

Multiple GLAs

To add multiple GLAs on the 'Add New Expense GLA' form the User can follow these steps:

1. Click the 'Add GLA' button. 
2. This will add a row to the table.
3. Repeat to add as many rows as are required.
4. When adding multiple GLAs, the percentages of a given 'Expense Type' must equal 100% as in the following example:
   
5. If the Percentages are not enough to equal 100%, or exceed 100% the User will receive a notice as in the following example:
   
   
6. Once the User has added all the desired GLAs, the form can be saved by clicking the 'Save' button. 

The GLAs will have been added to grid on the 'Expense GLA' tab.

To delete a single GLA record the User must follow these steps:

1. From the 'Add New Expense GLA' form chose the row to delete.
2. In this example the 'Equipment' Expense Type is being deleted.
   
3. Right-click the 'Equipment' row. This will open the table context menu.
   
4. Click the 'Delete Row' menu option.
5. The row will have been deleted.
6. Click the 'Save' button. 

The grid will update and the GLA will have been removed.

Changing GLAs

When a GLA is changed for a different one, the User is prompted to select when that change should apply.  Selecting "Effective Today" will apply the change immediately, while selecting "Date to Last Billed" will begin as of the date of the last Bill Run.  An example of the prompt is displayed below.